Colchester Rovers Cycling Club
Committee Meeting Minutes
Tuesday 12th June, 2023
At Stanway Village Hall
1. Committee Members Present:
Nick Swainston, Malcolm Hargreaves, Margaret Hargreaves, Kelly Phillips, Colin White, Helen Arnold, Justine Smith, Jacqui Mortlock, Greg Andrews, Matt Haigh.
2. Apologies for Absence:
Stuart Anderson, Elaine Rowley, Nick Rowley, Ray Robins, Nicky Swainston, and Tom Starmer
3. Approval of Previous Minutes
Proposed by Jacqui Mortlock
Seconded by Helen Arnold
4. Matters Arising from previous Minutes
None
5. Treasurers Report
Maggie presented the Club accounts. We are still in a very healthy position with the present balance sitting at £40,533.69. Total monies paid in this month was £645.00 and withdrawn £1139.56. The monies paid in were club membership fees and Eventbrite monies. Expenditure this month was mainly the purchase of one new Bike Box and various invoices.
It was agreed by the committee that the Bike Box hire would be £25.00 per hire. At present we are getting an income from Thursday night rides of about £40 per week. TTs are paying for themselves.
6. New Members
Since the last meeting we have had 3 New Members: Andrew Mitson, Clare Boston and John Bonnyhood (2nd claim) all new members were approved by the Committee. We had 5 members renew their membership. One member on hold Zaman Sheikh.
7. Road/Circuit racing
Greg said that entries where down and that we would have to make a decision by Wednesday night if the races are to go ahead. Helen and Kelly going to repost on media sites, Facebook etc.
8. TT
Maggie read out the message she had received from Nick Rowley. Nick reported that he was not sure Sundays TT would go ahead due to road works. Nick (Chairman) is going to put something together with regards to the Championship etc. Matt said the Open 50 was on Schedule for Sunday 6th August but only 12 entries so far.
9. A.O.B
It was agreed Bike Boxes £25 per hire and Helen has kindly offered to store them. Insurance is the responsibility of the hirer.
Jacqui asked if the safeguard procedures would be on the Website soon. Nick is dealing with this and said that it should be ready by the next meeting.
Keith Has agreed to donate the trophies for the Tony Asplin races. The committee agreed to fund the medals Nick (Chairman) to sort the medals. Greg said that they may well slim races due to the lack of entries for the Centurion races. (Not done – plenty of additional entries on the day)
Nick (Chairman) said that he had received a complaint about a group of 3 riders on Sunday 4th June. It entailed abuse by the cyclist to a member of the community. This is totally unacceptable behaviour and Nick (Chairman) will be looking into it and responding accordingly.
Maggie raised a point that she had received from Paul concerning the donation to the MND charity and when the presentation would be taking place. The Committee thought it would be a good idea to hold the presentation at the end of the TT season. We could possibly have this on the 9th or 23rd August.
Ray sent an email to Maggie with his apologies and update saying that the Ride Leaders meeting had gone well. Mostly talked about riding etiquette and he would issue some notes shortly.
Ray has also been making enquiries about having a guest speaker and the cost at present is looking at around the £750.00 mark. Nick (Chairman) said that he would speak with the Officers Club and see what numbers we could have as they have a deposit of £250 it makes sense to hold it there.
The Committee discussed the use of our Facebook pages and the opinion of the Committee is that we need to change the name of the Community page. Ian Mansel-Thomas is the administrator and Nick (Chairman) will speak to Ian to see what can be done.
The meeting closed at 9.18pm
The next meeting will be Monday 10th July
Margaret Hargreaves
Club Secretary