List of Committee Members Present.
- Maggie Hargraves
- Malcom Hargraves
- Paul Meadows
- Julie Taplin
- David Taplin
- Nick Swainston
- Helen Arnold
- Kelly Phillips
- Matt Haigh
- Colin White
- Justin Smith
- Jacqui Mortlock
- Greg Andrews
- Jonathan Smith
- Simon Wilson
- Maria Johnson – Guest
Apologies for Absence
Approval of previous minutes (Nov 2025)
Colin & Helen approval.
Treasurers Report for CRCC accounts and Youth accounts – Maggie
- Main account:
- Levies paid to BC.
- Savings account remains strong.
- Youth account:
- Expect future reduction due to upcoming expenses.
Membership – Justin
- 4 new members:
- Youth: Finley Toms, Harvey Robinson.
- Family: Jacqueline & Tony Dale.
- No renewals since last update.
- Low uptake on 3-month offer.
Road Circuit Races – Greg
- Dates proposed: 8 March, late March (Sunday), Good Friday.
- Possible late August Centurion/Tony Aspen Memorial event.
- National Junior Road Race likely on local circuit.
TT – Matt Haigh
- Quiet period; same team to organize next year with Ed Page joining.
- Plan to improve advertising and attract triathletes.
Safe Guarding – Jacqui
- Jackie completed safeguarding training; British Cycling affiliation confirmed.
- Use secure club email addresses (not personal).
- Welcome packs for youth suggested.
- DBS checks and references critical before coaching roles.
- Emergency protocols and anti-bullying/diversity policies need review.
- Action: Password Rovers1891. Check accounts to confirm if password needs to change, check that everyone has access – Nick
Youth – Simon
- Club spent ~£4,000 this year supporting 9 riders at national races (includes kit, workshops, and £125 per race support).
- Rider numbers have grown significantly (from 1 rider two years ago to 9 now).
- Proposal to reduce direct financial support and instead fund structured training plans:
- Tom Stanley to provide 10-month plans for up to 6 riders (£150 per rider, total £900).
- Weekly training sessions split into advanced and beginner groups.
- Jackets for team identity to continue.
- Explore external funding for beginner sessions and future European
Sportive – Paul
- Comment was that there were a few too many right hand turns.
- Successful event despite weather; profit £390.83.
- Club agreed to round up to £400 and donate to Jackie’s children’s home project – everyone is in agreement. Cherry tree house. Application has been accepted and waiting for an inspector.
AGM
- AGM 02nd Dec.
- Action: Nick is prepared to send an email out from a different address to all club members.
- Action: Video on FB to ask all members if they are interested in the roles which are open – Kelly will help Maggie put together. Action: Helen to put another post on FB regarding the open posts.
AOB
- Kelly:. First aid course, she would need to redo if shes wants to lead rides again. Action: Nick will find out dates for first aide courses.
Action: Kelly will message Nick to find out what the password is for the social sec.
- Colin: John Hyland has stepped in and negotiated cost reductions for boxing day ride. Started in 1930. In previous years people have paid to ride. Craig is running it this year & there is a cost for entering. Vote on £150 to craig – not carried.
- Justin: advised hes not receiving emails.
- Action: Last year we had a draft racing calendar – Simon to do a calendar for 2026
- Dulwich & Brighton. Actions: Create an event on FB & see who would want to participate. We can then sort out what we may be able to do re transport support – Claire
- Future committee meetings. To get more engagement from non-committee members Maggie proposes we carry out meetings by Zoom for the winter – the club agrees. From Jan – March 2026. F2F to start again in April.
- Peter, Paul are non-committee roles. Action: Paul would like to be on the website so that people can recognise him when running events – Justin can add non committee members.
- Meeting for Trophies: Action: Nick to propose a list of Trophies.