Data Privacy Notice

Colchester Rovers Cycling Club (CRCC) Data Privacy Notice


This document provides you with information about how we are handling, or intend to handle, your personal information.

About Us

CRCC are fully committed to protecting and respecting your privacy and complying with all applicable data protection laws. This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Collection of Personal Data

CRCC may collect and/or create or otherwise obtain and process the following data about you:

Information about you that you provide by filling out any membership form from the official CRCC website. We will use this information to manage your membership through the British Cycling portal.

Information about you that you provide through electronic and paper forms while registering for club events, either through the official CRCC website or at the event. This information may contain personal contact details for event safety and in case of emergency purposes.

Information about you that we may collate in relation to races, time trials and special events. Your name and race/event result may be used on the CRCC official website from your participation in these. Your name and time trial result may be forwarded to the Cycling Time Trials organisation.

All CRCC membership and communication is managed through the British Cycling portal and we kindly request you familiarise yourself with their Data Privacy Notice @

CRCC advocates that new membership and membership renewals are transacted through the secure British Cycling website.

Where CRCC continues to offer membership and renewals through the CRCC official website, and you choose to use this option, CRCC will execute your membership through the British Cycling portal on your behalf.

Information Security

CRCC will take all steps reasonably necessary including policies, procedures and security features to ensure that your data is treated securely and protected from unauthorised and unlawful access and/or use, and in accordance with this notice.

CRCC membership forms will only be kept for the duration of the process to enact your membership through the British Cycling portal. The form will be destroyed after this is processed.

CRCC event forms and the personal contact information on them will be kept safe during CRCC events and will be destroyed after the event.

CRCC will not share your information with any other third party not set out in the Collection of Personal Data section.

Data Retention Period

CRCC will hold information about you only for as long as we need it and only for the purpose for which we collected it.

If CRCC has executed your membership on your behalf through the British Cycling portal, CRCC will remove your details whenever you choose to cancel or not renew your membership.

Your Rights of Access to Your Information

Data protection laws grant you certain ‘information rights’.

You have the right to obtain a copy of the information CRCC holds about you.