CRCC EXECTIVE ANNUAL GENERAL MEETING – December 2025

Justin Smith·
MeetingsNews

List of Committee Members Present.

  • Maggie Hargraves
  • Malcom Hargraves
  • Paul Meadows
  • Julie Taplin
  • David Taplin
  • Nick Swainston
  • Helen Arnold
  • Kelly Phillips
  • Matt Haigh
  • Colin White
  • Justin Smith
  • Jacqui Mortlock
  • Greg Andrews
  • Jonathan Smith
  • Simon Wilson

Apologies for Absence

  • Tony Dale, Sue Twiddle, Pascal, Jenny, Merv Denny.

Previous Minutes

  • 2024 AGM minutes circulated; no matters arising.

Treasurer’s Report – Maggie

  • Main account: Loss of £60.11.
  • Savings account: Interest £899.69.
  • Overall profit £839.58.
  • Youth account: Loss £1,825.85.
  • Total club funds very strong.
  • Donations: £560 Essex Air Ambulance, £400 Cherry Tree House.
  • Youth support: ~£4,000 (including £2,750 for national-level riders).

Chairman’s Report – Maggie

  • Personal challenges led to reduced involvement; stepping down as Chairman.
  • Club highlights:
    • Successful events: Joke Bodily race, Wednesday TTs, reliability rides, sportive.
    • Youth achievements: Coaching sessions, national-level participation, Elizabeth Wall won 1st place nationally.
    • Prize presentation dinner held at Marriott Hotel.

Youth Report – Simon

  • Focus on cyclocross and grass track; increased participation.
  • Nine riders in National Trophy races.
  • Plans to review financial support model for next year.
  • Youth riders also active in MTB and road racing.

Membership Fees – Justin

  • Agreed changes:
    • Youth/Junior: £0.01 → £10.
    • Over 65’s: £10 → £15.
    • Adult: £18 → £20.
    • Couples: £30.
    • Family: £24 → £36.
  • Proposal carried unanimously.

MTB Report – John

  • Good year with leisure rides and competitive MTB East series.
  • Plans for more leisure rides and possible off-road sportive.

TT Report – Matt

  • 23-event evening TT series completed.
  • Plans for 2026: 22 evening TTs, hill climb, two open events.
  • Entries via CTT website from March.
  • Emphasis on rider volunteering for event support.

Committee Elections – Maggie

  • Chairman: No volunteer; interim solution—Nick and Maggie as joint Vice-Chairs.
  • Other roles confirmed; some vacancies remain (e.g., Social Secretary, Saturday Club Run Captain).

Other Business

  • Discussion on low AGM attendance and ideas for better engagement (e.g., Zoom meetings, incentives).
  • Review Thursday track sessions for value and participation.
  • Confirmed: Future Bikes continues discount; Thomas Cycles discount withdrawn.

Actions

  1. Membership Fee Update
    1. Implement new fee structure on British Cycling portal by end of month.
    2. Ensure permissions and access for updates.
  2. Committee Roles
    1. Fill vacant positions: Social Secretary, Saturday Club Run Captain.
    2. Encourage succession planning for key roles (Chairman, Treasurer).
  3. Youth Support
    1. Review financial support model for national-level riders.
    2. Continue focus on training plans and development.
  4. Event Planning
    1. TT team to finalize 2026 calendar and publish on club website.
    2. MTB team to plan leisure rides and explore off-road sportive.
  5. Engagement Initiatives
    1. Trial Zoom committee meetings (Jan–Mar).
    2. Explore incentives for AGM attendance (e.g., raffle for free membership).
    3. Communicate clearly on roles and time commitments.
  6. Track Sessions
    1. Assess participation and profitability; consider ending earlier in season if needed.
    2. Confirm Kelly to coordinate sessions.
  7. Discounts
    1. Promote Future Bikes discount; remove Thomas Cycles from club comms.