Colchester Rovers Cycling Club
Committee Meeting Minutes
Friday, 13th May, 2022
Stanway Village Hall
1. Committee Members Present:
Nick Swainston, Malcolm Hargreaves, Margaret Hargreaves, Justin Smith, Colin White, Nick Rowley, Kelly Phillips, Peter Hall, Jo Smith, Stuart Anderson, David Triggs
2. Apologies for Absence:
Matt Heigh, Nicky Swainston, Tom Starmer, Sandra Meadows and Paul Meadows
3. Approval of Previous Minutes
Proposed by Colin White
Seconded by Kelly Phillips
4. Matters Arising from previous Minutes
None
5. Treasurers Report
Maggie presented the Treasurers report. At present the club monies stand at a very healthy £44,576.35. Funds received this month of £1566.31 which was made up of membership subs online and from Colin. Sum Up payments together with £167.00 from Centurion races. Monies withdrawn £1221.56 made up of payments to NGW, Celebration night Stanway village Hall and some stationery.
Nick (chairman) said that he had confirmed setting up a First Aid Course for up to 12 people at a cost of £550.00 and suggested that some of these places could be used by those attending the Rider Leaders Course. The course is 6 hours and will be held in Tollgate on 4th/11th June. Stuart said that we should ask riders that want to attend the course that they are not able to do this through their work. This will then open up further places within the club.
Maggie asked Jo to send her bank details so that she can pay her the monies from the reliability ride. It was agreed that all monies would go to Wheels For All.
6. Youth Committee
Maggie gave an update from the Youth Committee Zoom meeting with regard to how they want to move things forward. There are a lot of positions on their committee that needed filling. Tom put this out to the Youth and has confirmed that most of the posts are now
filled. Maggie raised the point of helping the Youth with their finances in respect of paying for NGW sessions, helping with club kit and the possibility of having bikes at NGW. The Committee discussed the situation with regard to NGW and felt that at the moment it was not viable to have bikes there. It was felt that NGW could do more with regard to hiring out their bikes at a reduced cost bearing in mind that Schools get a reduced fee.
Nick (chairman) said that he needs to talk with them and have discussions around this and other matters. Nick (chairman) said that one way would be to engage with a local councillor and invite him/her to a committee meeting.
The Committee all agreed that we should be helping our Youth with finances but they must at some stage become self sufficient. It was agreed that we would continue to help this year and review again next year.
The Youth Committee need to let us know exactly what they want and how much.
7. Membership
Colin read out the names of the new members. Mr Lee Kennedy, Mr Mark Ketterer,
Dr Chris Roebuck, Mr Chris Pygall (2nd claim), Mr Jim Clayton, Mr Stephen Burford,
Mr Martin Hunter, Mr David Dodsworth (2nd claim), Erica Dodsworth, Lauretta Dodsworth,
Chloe Dodsworth, Mr Mark Collett, Mr Paul Stygall, Mr James Newman,
Maximilian Cousins, Mr Adam Gould, Mr Ben Ward, Mr David Brown and
Mr Robert Beardmore.
8. Road/Circuit Racing
Greg said that the first round of the Centurion had gone well. There where good numbers with lots of entries on the line. The weather was not great but it did improve. There were a few crashes but nothing too serious. It is looking like the race will show a profit of around £500.00. Greg said the sponsorship will be proportioned between the Centurion races and the Tony Asplin Memorial Race. Greg said that they do have a wish list for NGW with one idea being to have a proper podium built. This could also be a Memorial to Tony Asplin. Greg said that they would be changing the Tony Asplin race from a three/four category to a fourth category only.
Malcolm informed the committee that Lee Valley would be running 2 road races on Sunday the morning race being a men’s race and the afternoon race for ladies. (3 Club Accredited
Marshals assisted these races).
9. TT
Peter said that the 47 is all organized has the time keepers and will be run on 26th June. Peter is a little concerned as of yesterday he had received only 4 entries. Peldon Village Hall is all booked. Peter said that we do need someone to organize the open 50 in August.
Nick (chairman) said that he had not yet been able to talk to John Loxley but is hoping too soon. We also need to advertise for a new TT Secretary/Secretaries. Nick (chairman) is proposing to run a TT after the NGW session next Friday (20 May) and this will take the place of the TT that had to be cancelled this week. Nick (chairman) will look at this as a trial. Nick is also going to change the way people book onto this and is looking at using the “Eventbrite” system. Peter asked if we will get back to entry on the line. Nick said that this is unlikely.
Nick said that he has put off the inter-club with Sudbury which was due to take place next Thursday (26th May). Nick said that he is hoping to run it later in the season.
10 Succession Management/Member Engagement
This was not discussed and will be carried forward to the next meeting.
11 A.O.B.
Jo said that she is hoping to run a ride of around 70 miles for the Jubilee Celebration. Jo
said this would be on the Thursday and was hoping to get Café Como to host with a view to
the Rovers paying for the food. The Committee agreed to fund this. Nick (Chairman) said
that this would be a good opportunity to present Café Como with their award.
Jo said that there had been problems with regards to the mobile defibrillator mainly
due to supply. Jo said that there is also an additional cost for maintenance the club
agreed to fund this.
Nick (chairman) said that he had received an email from a member of the public with
regard to seeing 3 riders in Colchester kit riding 3 abreast on Saturday morning. Jo said
that there are a few issues with some riders.
Nick (chairman) said that he will attend on a Saturday morning and will read the email
he received and to instil in riders whilst riding in Colchester Rovers colours that they are
expected to observe road etiquette.
Stuart said that the whole thing for Saturdays has changed and this is one of the reasons
he no longer rides on Saturdays.
Much discussion took place but Nick (Chairman) said we need to find a solution to
address this. In the meantime taking this forward Nick (Chairman) will come and talk
to the groups one Saturday morning.
Nick (chairman) said that he had spoken to Simon McFeeters and that he is committed to
Thursday nights at NGW and to lead. Simon is willing to do this but did say that he has a
concern with someone riding fixed wheel and that this is causing an issue.
We do need people riding on Thursdays to be leaders and we need to let Nick (chairman)
know if anyone is interested in wanting to lead on Thursday nights.
The meeting closed at 9.35pm
Date of next meeting Friday 10th June.
Margaret Hargreaves
Secretary