List of Committee Members Present.
- Maggie Hargraves
- Malcom Hargraves
- Claire Bedford
- Paul Meadows
- Colin White
- Justin Smith
- David Taplin
- Julie Taplin
- Jacqui Mortlock
Guest
- Sandra Meadows
Apologies for Absence
- Matt Haigh
- Helen Arnold
- Kelly Phillips
- Tom Starmer
- Greg Andrews
- Simon Willson
Approval of previous minutes (Feb 2025)
Colin and Jacqui
Treasurers Report for CRCC accounts and Youth accounts.
Treasurers report was sent out. Very busy month with cycle cross event. Still in a good position.
Actions from Jan 2025 meeting:
- Maggie to amend the new members’ email – Maggie to do via BC – on going.
- Paul Meadows to audit the trophy list which will be provided by Nick Swainston – underway
- Nick Swainston to speak to BC HQ as it’s a ladies national race – outstanding.
- Nick to provide list of club records – ongoing
- Nick to deal with payment – even bright subscription – outstanding.
- Helen & Kelly to review the document & review in next meeting to agree before it’s put on the web site – on going
- Justin to duplicate club calendars so that they can be added into the Club google account – outstanding.
- Matt to populate the calendars with all TT details – All our club event are visible on CTT website CTT | Colchester Rovers CC – Completed
Actions from Feb 2025 meeting:
- Speak to Tom and Simon about any briefing which is given to the children and then decide what could be put together for them – Jacqui
- Colins to provide his DBS, number and date needed to be provided to Jacqui – Colin
- Steel containers, Simon to update what’s been discussed – Maggie to liaise with Simon at later date
- Maggie to put a message out for anyone to confirm if they have a trophy so that Paul Meadows can complete the list of trophies
- Colin to see if he can find a driver – Colin.
- Malcom to see if his daughter will help & be a first aider.
- Bank account to be switched over to the club bank account – Maggie to liaise with Nick.
- Maggie to put in in the news letter and on face book.
- Committee happy for Maggie to go ahead & book the date.
- 10% off of kit with BC number to be added to face book – Matt.
Safe guarding – Jacqui Mortlock
No update for this month
Action: Claire to do a DBS.
Organiser Jock Wadley – Nick Swainston
Everything is in place for the Wadling apart from Nick checking holes in the road. Trying to get in contact for Essex Highways to help repair the potholes. Action: Jacqui offered to help contact Jason Carol at Essex Highways.
Nick has reserve list of 20 cyclists for the Wadley. Managed £750 of sponsorship from Nicks wife’s company so we should more than break even for the event. Race costs £3,200. Paul driving first aid. Sandra happy to help out wherever needed. Jacqui with chief comm. Separate first aider needed at the hall. Briefing for marshals 9.45, Convoy briefing at 10am. Arrive for 9.15 – 9.30. Sign on opens at 9.15. Nick will be at the hall from 9am to set up. Nick will be in contact with everyone to check if they are ok & still available for the event. Programs – nick waiting for promotional stuff from the sponsors before they can go out.
Youth Development – Maggie Hargraves on behalf of Simon Wilson
Looking at funding for the children who were participating (national championships). Simon should be able to update in the April meeting.
Trophies and Records & Reliability Race– Paul Meadows
Reliability Race is on 13th April at Bromley. Does anyone have any ideas about how they think we should change before Paul publicises it next week (10th March) – refreshments etc. 50 & 100km distance options, but Paul is looking at adding a further 3rd distance.
Paul has 32 Trophies. The accountancy cup which is listed in the handbook – Action: Nick thinks he may have 2 at home and will provide these to Paul. Action: Trophy info will be passed to Kelly to put into the hand book with a description/photo all to be shared in the Google drive in Pictures Folder – Paul. The hand book needs to reflect what Trophy’s will be used going forward. Action: Set a date in the diary and allocate Trophy’s to the completions – After the Wadley
TT – Matt Haigh
CC Sudbury have suggested / I’ve agreed dates for Interclub TT’s as follows: Thursday 22nd May on Lavenham Course, Wednesday 16th July on Tendring Course
I’ve got 2 sets of numbers: 1 new, quality set none missing, 1 old thin “paper” set with 8, 10, 15, 18, 23 missing. 11 entries for the open 10, as of today, continuing to solicit entries.
I haven’t seen the TT message I drafted sent out to the club membership yet. 17th March further meeting to discuss TT. After this all events should be able to be uploaded to the site.
Presentation/Christmas Dinner – Maggie Hargraves
Mariott Hotel 22nd Dec. Paid deposit of £500. 3 course meal at £28 a head.
Social Media/Press Secretary – Kelly Phillips
Helen & Kelly have been reviewing the handbook, this is still ongoing & Kelly will send out in the next week an email as we need a few points confirmed & whether we need so much info.
Both have also been reviewing other clubs handbooks etc & gauging how ours could be more user friendly & what info we need in it.
Kelly is not marshalling or doing car park duties this year at the Wadley, but I will be there hopefully from early doors.
Kelly will follow the race & post ‘live’ updates to our Instagram account & gather a good amount of info to share with the paper.
Action: Nick could Kelly grab a radio to carry as shes cycling around please?
Road/Circuit Racing Secretary – Greg Andrews
The 2nd road race promotion of the year is now live on the British Cycling website. The Tony Asplin memorial is scheduled for Sunday 17th Aug at 2pm.
The Centurion ‘back to school’ race day at the CNG 31st August, will also go live in the next week. This is catering for all categories as per previous editions.
AOB
- Maggie to speak to Julie Baker this week (03rd March) re nomination for president.
- Justin mentioned that there were 4 new members. There are 2 ladies who would like to come on a ride before they join. Over 30 renewals.
- Elli May – Action: Colin to pass on Ellie Mays contact details so that Maggie can contact her to check if she has a Trophy.
- Action: Create all Wadley events on the new calendar – Nick
- Jacqui – didn’t meet with Simon and tom about the youth info.
Colchester Rovers Committee posts
Name | Post | Email address |
Julie Baker | President |
|
Margaret Hargreaves | Chairman | chairman@colchesterrovers.org.uk |
Nick Swainston | Vice Chairman |
|
Clare Bedford | Secretary |
|
Julie Taplin | Vice Secretary |
|
Margaret Hargreaves | Treasurer |
|
Justin Smith | Membership Secretary |
|
Colin White | Membership Liaison Officer |
|
Greg Andrews | Road/Circuit Racing Secretary |
|
Nick Swainston | Organiser Jock Wadley |
|
Matt Haigh | Time Trial Secretary |
|
Kelly Phillips | Social Media/Press Secretary |
|
Jacqui Mortlock | Welfare Officer |
|
Simon Wilson | Welfare Officer |
|
Simon Wilson | Youth Development |
|
Tom Starmer | Coaching Lead |
|
Malcolm Hargreaves | Committee Member |
|
Helen Arnold | Committee Member |
|
Matthew Haigh | Committee Member |
|
David Taplin | Committee Member |
|
VACANT | Committee Member |
NON COMMITTEE ROLES
Peter Hall | Cyclo X |
|
Paul Meadows | Sportive/Reliability rides |
|
Justin Smith | Website Secretary |
|
Nicky Swainston | Club Clothing Secretary |
|
Jon Smith | Mountain Bike Secretary |
|
Steve Little | TT 10 |
|
David Scrimshaw | TT 10 |
|
VACANT | Club Run Captain – Saturdays | |
VACANT | Club Run Captain – Sundays | |
VACANT | Social Secretary |
If you are holding a non-Committee role you do not have to attend every monthly meeting but you will receive monthly Committee Minutes.