Colchester Rovers Cycling Club
Committee Meeting Minutes – April 2026
Meeting: April 2026 Committee Meeting
Format: In person
Chair: Maggie Hargreaves
Attendance
Present: Maggie Hargreaves (Chair), Julie Taplin, Nick Swainston, Paul Meadows, Helen Arnold, Simon Wilson, David Taplin, Jacqui Mortlock, Justin Smith, Colin White, Maggie Hargreave.
Apologies: Matt Haigh, Greg Andrews, Jon Smith
Approval of Previous Minutes
The minutes of the previous committee meeting were approved as an accurate record.
Proposed: Colin
Seconded: Paul
Matters Arising: None raised.
Presentation Night – Maggie
Menu circulated to committee. Adult and children’s menus similar to previous year (£15 for children). Vegan options confirmed. Tea and coffee available.
Action: Maggie to confirm final menu with venue.
Treasurer’s Report – Maggie
Monthly position: -£329.71 (overall healthy).
Youth: +£88.60.
Total funds (excluding youth): £34,461.40
Lottery funding decision expected June.
Action: Container locks to be renewed – Keith.
Membership – Justin
New members: Christopher and Emilia Harding.
Youth Team & Development – Simon
Youth TT: 10 members, 5 non-members. Covered costs.
Grass track: Free taster 27 April; regular sessions thereafter.
Tony Aspin race: ~50 entries. Volunteers needed 18th April.
Road & Circuit Racing – Nick on behalf of Greg
Jock Wadley race well received. Approx. £300 loss due to no sponsorship.
Minor incident resolved. No complaints from public.
Litter zones successful.
Sponsorship to be revisited.
Sportive – Paul
24 riders pre-booked.
Catering arranged. Volunteers confirmed.
Charity: St Helena Hospice.
Start: Hall 08:00, sign-on 08:30, depart by 09:00.
Time Trials – Matt
Open 10 successful (~24 riders).
Complaint re red light incident.
Action: Check training for timekeepers – Matt
Safeguarding – Jacqui
21 DBS checks completed.
Reminder: DBS required for committee.
Safeguarding T-shirts and children’s guide discussed.
VCR Thursday Nights – Nick
Sessions continue with booking link.
£5 fee initially; review after two months.
Action: Helen to manage comms; Nick to provide details.
Bike Boxes & Storage Container – Helen
Storage for the boxes is uncertain from September.
The container at Shrub End will need to be relocated as the car park is being extended within the next year. Council discussions required.
Action: Simon will send details of Councillor Martin Goss so that Maggie and Nick can contact him regarding the container – Simon
Any Other Business
First aid course proposed (~£40). Action: First aid course details to be posted on FB – Jule
Action: Newsletter to return (quarterly) – Julie (completed)
Podium purchase approved (~£700).
Date of Next Meeting
Next meeting: Tuesday May 2026, 19:30 at Northern Gateway.