Format: Online (Zoom)
Chair: Nick Swainston
1. Attendance
Present: Nick Swainston (Chair), Maggie, Simon, Malcolm, Greg, Paul, Ed, Justin, Jackie, Helen, David, Steve, John (Piston Legs), Phil
Apologies: Julie, Claire
2. Approval of Previous Minutes
The minutes of the previous committee meeting were approved as an accurate record.
Proposed: Greg
Seconded: Jackie
No matters arising were raised.
3. Presentation Night
Maggie reported on discussions held with the Marriott Hotel regarding Presentation Night. The venue is happy to host the event again.
Two dates were offered: 31 October (upstairs Balkan Suite) or 21 November (same weekend as last year). Concerns were raised about a potential clash with Cyclocross Regional Championships in November. Halloween falling on 31 October was discussed, but it was felt unlikely to significantly impact attendance.
Costs were confirmed as £30 per adult for a three‑course meal including tea and coffee, and £15 for the children’s menu.
Decision: Provisionally book 31 October, with flexibility if future CX dates require a change.
Action: Maggie to confirm provisional booking with the venue.
4. Treasurer’s Report
The Treasurer’s report had been circulated in advance of the meeting.
CTT levies totalling approximately £1,000 have been paid since the report was issued and will be reflected in next month’s accounts.
No questions or concerns were raised.
5. Membership
Three new members were reported: two youth members (Charlie Firth and Phil Miller) and one Over‑65 member (Mike Sheridan).
Total membership now stands at 169. Youth membership income is up approximately £258 compared with the same period last year.
Discussion took place regarding historic non‑riding memberships and AGM‑approved fee changes. It was noted that second‑claim youth membership is currently unavailable via the British Cycling system.
Action: Nick to reinstate second‑claim youth membership option on the BC system.
6. Youth Team & Youth Development
Simon reported significant success within the youth section, notably Elizabeth Wall becoming U14 National Cyclocross Champion. A club‑funded national champions skinsuit has been commissioned.
Plans are in place for promotional material at Northern Gateway and further publicity via the club website.
Northern Gateway updates included: purchase of stakes to improve race presentation, provision of end‑of‑season hats for volunteers, and ongoing discussions regarding a storage container on site.
Northern Gateway has also requested the use of CRCC coaches for paid coaching sessions. It was agreed that this would positively promote the club, with coaches paid directly.
Decision: Committee supported coaches undertaking paid coaching work for Northern Gateway.
Action: Simon to continue discussions and report back.
7. Road & Circuit Racing
Jock Wadley Road Race planning is well underway. Entries currently stand at 32, with a late surge expected. The National Escort Group has been confirmed and a circuit inspection will be completed in line with BC requirements.
Litter control was discussed, with agreement to introduce a designated litter zone and volunteers to monitor it. Additional marshals are required, including for car parking and an additional accredited marshal at a known road hazard.
Parking will again be based at the Village Hall, with overflow identified at the Wildfowl Centre.
Sponsorship remains a concern, with approximately £600 still required to break even.
Actions: Nick to request sponsorship and volunteers via club channels; members to follow up potential sponsors.
8. Sportive
Paul confirmed the sportive date as 12 April.
Issues accessing the website calendar were discussed.
Action: Nick to resend calendar access details.
9. Time Trials
A TT sub‑committee meeting was held recently. Introductory ‘Welcome to Time Trials’ sessions are planned for March on all club courses.
All club and open TT events are now live via the CTT online system. Timing system testing is planned at the Cycle Park to minimise costs.
Action: Ed to send details for member communication.
10. Safeguarding
No safeguarding incidents have been reported since the last meeting.
DBS renewals are due for Tom Starmer, Daniel Hall and Chris Douglas unless covered by the update service.
Action: Jackie to contact individuals and manage renewals.
11. Any Other Business
Youth Rider Movement: James Clark has transferred to VCR to focus on road racing. The committee noted the update and wished him well.
Youth Training Support Programme: A new programme offering weekly training plans to up to six riders has been approved. Applications have been received, with the programme due to start in April.
Event Charity: The committee approved supporting Re‑Cycle as the Jock Wadley event charity on a promotional basis.
Actions: Nick to liaise with David Triggs regarding charity promotion.
12. Date of Next Meeting
Monday 2 March – Online (Zoom).