Colchester Rovers Cycling Club
Committee Meeting Minutes
Monday 10th October, 2022
Stanway Village Hall
- Committee Members Present:
Greg Andrews, Nick Swainston, Malcolm Hargreaves, Margaret Hargreaves, Justin Smith, Nick Rowley, Peter Hall, Kelly Phillips, Jo Smith, Paul Meadows, Colin White, Nicky Swainston
- Apologies for Absence:
Sandra Meadows, Nicky Swainston and Stuart Anderson
- Approval of Previous Minutes Proposed by Colin White
Seconded by Kelly Phillips - Matters Arising from previous Minutes None
- Treasurers Report
The Club account is still in a very healthy position. Present balance is £43,519.28. Total monies paid in this month was £2426.25 and withdrawn £2731.69. Maggie informed the Committee she had recently paid the CTT Levies amounting to £1044.00 but this will not show in the accounts until next month.
- Membership
One new member this month Ellie Mae Pledger.
Nick (Chairman) mentioned that we need to order cards if we are going to have them or use the QR Code. It was commented that some of the retailers will not accept the QR code. It was agreed that Justin would visit the retailers concerned and that the Committee would make a decision at the next meeting.
- Road/Circuit Racing
Greg said that he did not have a lot to report only to say that we need to confirm dates for next year by the end of October. Greg said that there would be 2 Centurion races. The Tony Asplin Memorial hopefully this year will be on the road. The first Centurion being in April and possibly the 2nd being the last weekend in June. Greg said that he would like someone else to take on the Tony Asplin Memorial race. Greg said that he will finalise the accounts for the Centurion races and let Maggie have these.
Nick. (Chairman) said that he will put together a whole club calendar and this will include everything. Nick (Chairman) hoping to do this in the next couple of weeks.
8. TT
Kelly reported that she had been to the Regional Meeting and it was very interesting. The
numbers are down but Colchester Rovers are holding their own. There is a possibility
we will stop using dual carriageways. Courses are now harder to run mainly due to traffic.
There will be a meeting again next month. We are in need of Time keepers. Discussion took place about the Open 47 and possibly making this a 25. The date for the Open is 25th June and Peter will look at a course for this.
9, Sportive
Paul said that he needs the shop open and Nick (Chairman) said he would sort this. Paul said that he has volunteers for the signing on and catering sorted just needs some cakes now. Nick (Chairman) said that they are going to have soup and possibly hotdogs available on the day.
Paul said that if we are to do it again next year possibly need it to be a week earlier. Paul said that he had things organised for the reliability ride and this would be in the spring and starting from Bromley Village Hall.
- Runners vs Riders (Boxing Day)
Nick (Chairman) has spoken to Mike Pears and Colin White and if Mike wants to organise that is fine but Nick (Chairman) will be away this year and therefore will not be available to help. Colin said that he has spoken to Mike Pears and he will sort the insurance but we need an organiser. A possible organiser is Craig who has said that he is happy to organise. Colin will speak with Mike Pears and ask if he will be the organiser if not it will have to be Craig. Nick (Chairman) said that if they want funding from the club then they must come to a meeting. Nick (Chairman) said that he is also more than happy to meet with them. (The Runners are now organising)
- Succession Planning
Kelly said that she thinks that things have improved with regard to communication and Peter said that it was certainly better and it was much easier this year getting volunteers
The Committee discussed standing for roles and it was thought that if we moved the AGM to the Rugby Club and have a subsidised bar with possible cheese and biscuits this might encourage a greater attendance.
- A.O.B
Nick (Chairman) asked Tom what benefit it was for our Youth to be a Rovers and should we be charging other clubs more for the Saturday training. Nick (Chairman) asked if Tom could discuss this at the next Youth Committee meeting and report back.
Greg showed/passed photos around of Jim Reed and asked the Committee if we could choose one or all and we could then put these together as a collage have them printed onto a canvas and presented to Jim’s family from the Club. The Committee agreed a budget of £200.00.
The meeting closed at 8.52pm
Date of next meeting Monday 14th November 2022
Margaret Hargreaves
Secretary