Minutes of committee meeting Colchester Rovers Cycling Club
Venue Colchester Northern Gateway Sports Park.
Monday 4th November 2024 7:30pm
List of committee members present:
Margaret Hargreaves, Malcolm Hargreaves, Kelly Phillips, Jacqui Mortlock, Greg Andrews,
Nick Rowley, Justin Smith, Paul Meadows, Colin White, Simon Wilson, Matt Haigh, Peter Hall
Apologies for absence.
Helen Arnold – sent update via email
Elaine Rowley
Nick Swainston- sent update via email
Tom Starmer
Jonathan Whall
Approval of previous minutes: Colin White, seconded by Paul Meadows
New members:
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Henry King |
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Theodore King |
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Tommy Butt |
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Liliana Butt |
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James Cooper |
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Jamie Freeman |
Treasurers Report
SW asked if the charge to Colchester Borough Council the was for the hire of the track, and does the Youth fund pay for that. MH advised no it comes from the main club account. SW didn’t want the committee to think that the Youth aren’t willing to share the responsibility as their sessions do make a little money. MH advised she was looking at using that money made to start a fund similar to the BOLTON FUND, to assist Youth racers. SW suggested it should be used for any racer to encourage women, diversity at any level. SW will look at current policy and Bolton fund to see how we can make it work. GA asked where club stands in the Eastern CX league, SW said we are leading it, thanks to all the riders racing and doing well.
Matters arising from previous meeting
HA emailed an update on club ride insurance which included the following
‘We are covered by the fact we are an affiliated club for offering club rides so long as the club ride is sanctioned by the club. A trained rider leader is best option but an appointed leader of the group would suffice, it ensures good housekeeping. Rides should operate to club etiquette, ride routes risk assessed, and ratios group numbers managed.’
SW asked whether we have risk assessments on the routes we use, and if not is it something we need. KP said she’d get in contact with HA’s contact at BC to confirm and have a look at Breeze format.
MGH shared that a few members have come forward interested in the role of secretary and vice secretary and will hopefully be at the AGM to stand. KP advised that after the survey link was shared she had received replies but will push the survey again to ensure that she has enough to do a fair comparison but will do the comparison at the AGM and ensure that it is available to send out to the membership post AGM. The current roles of the committee were discussed with recommendations on which ones need to be committee roles, and which don’t but would come to meetings as and when relevant to their role or time allows, this will be presented at the AGM for voting.
NR said he was standing down as TT secretary, KP was asked if she still intended to satnd, the answer was no.
KP advised that she enjoyed the role she has and has struggled at times to do that well due to time and work. Taking on an extra role would not be helpful. NR advised that he wouldn’t have been able to it with out the help from the rest of the TT participants, and really a TT secretary isn’t a one person role. MAH advised that he compiled a list of the TT secretary role and what it involves which he will share with the committee to go out to the wider membership. NR advised it was predominately the Wednesday 10s, as MAH and PH organise the open events.
PH said you’re asking any of the testers to give up riding a season or someone who doesn’t race to do it. KP added that this season a lot of the participants, including herself have complained about how disorganised it has become with the links to enter being shared far too late. KP’s opinion is that entry to the TTs should be shared the following morning after a TT and cut off by Monday evening so that no one is waiting for entry and subsequently books elsewhere, and we have a start sheet shared in time. KP feels that the previous volunteer sheets worked well, and that the TT secretary has full control of Eventbrite and all results to ensure club champs etc are kept up to date and a smooth operation is in place. MH asked KP if she has requested the Eventbrite sign in from NS to which KP said yes more than once. KP is no longer willing to keep chasing. MH advised she will speak to NS.
GA gave an update on the club podium, he will share a drawing of dimensions etc with JM for GM to have a look at cost of fabrication from metal, light, robust and preferably weather proof. GA will also share with a joiner to compare costs. GA will also look at cost for the graphics to be added once built, and come back to committee with costs.
NS has advised that he would like to run a club hill climb scheduled for 8th December 2024 with a Rovers prize presentation after. NS also requested if the club ride could incorporate the hill climb to support the participants. NR advised he cannot make it due to a national strike happening and SW advised that the National Juniors cyclo cross event is that day also.
Committee agrees to the 8th, requiring NS to confirm details including location, HQ etc.
MLH asked about TT results, NR said he compiled a table this year as the participants kept asking, but NR advised no handicap as didn’t know how it works. MLH asked about last year and NR replied I don’t know who won. GA then advised he’d need to work out the KIWI cup for the other racers, as 2 members are racing as Rovers in Velo Schills races and BC races when held.
Road Race.
GA advises that the Tony Asplin Memorial race will be held with Beckontree CC on the Sunday 17th August, GA will book Layer village hall for the full day. GA has a copy of the BC provisional race calender for the east showing 25 events, 5 of the dates are doubled up events. GA asked the committee if they were happy with the 8th June 2025 and 17th Sept 2025 to run the Centurian races, committee agreed. GA will also ask PB about commisaire as region has an ongoing issue. GA will submit those dates to DH.
Time Trials.
MAH advises that open 10 is on the CTT calendar, all should be ok course permitting. MAH will check if the open 25 shows. MAH asked about the evening 10 calendar, NR said could do a copy of this years, but depends on whether the Tendring courses will be viable due to the offshore cabling and roadworks for new infrastructure.
Safeguarding.
JM has advised that she has so far received 12 enhanced DBS checks and 1 basic. Feedback so far is that not too many issues have arisen from members accessing the link and getting the process done. The turnaround has been quite prompt at present.
Youth Development.
SW sent the youth development update prior to the meeting which everyone agreed was all ok.
Any other business.
PM explained the sportive went ok, the weather wasn’t quite on our side, although was better than forecasted. There were a lot of non-starters who had prebooked. PM advised he was looking at a Reliability trial in the spring after the Wadley, date and details to be confirmed.
PH advised he will take the TT sign and plastic box to the container as NR has brought them back.
JM advised she had seen RR after his operation and that he is recovering well at home.
Meeting finished at 21:17 pm.
Next meeting will be the AGM 2nd December 2024 7:30pm at the Gateway.